What Does a Staffing Coordinator Do? A Comprehensive Guide

Are you looking to understand the role of a staffing coordinator? Well, you’ve come to the right place! In today’s fast-paced business world, organizations rely heavily on their workforce to achieve their goals. Behind the scenes, staffing coordinators play a crucial role in ensuring that the right individuals are in the right positions at the right time.

A staffing coordinator is a skilled professional who handles all aspects of workforce management, from recruitment and onboarding to scheduling and performance tracking. They work closely with hiring managers and HR departments to identify staffing needs, source and screen candidates, and facilitate the hiring process.

Additionally, staffing coordinators are responsible for maintaining employee records, coordinating training and development programs, and ensuring compliance with labor laws and regulations. With their exceptional organizational skills, attention to detail, and ability to multitask, staffing coordinators are the backbone of any successful organization, ensuring that the workforce is optimized for maximum productivity and efficiency.

💡 Helpful Statistics About Staffing:

 During the course of a year, America’s staffing companies hire over 14.5 million temporary and contract employees.
       - Most staffing employees (73%) work full time, comparable to the overall workforce (75%).

 More than half (52%) of hiring managers say one of their main challenges in the recruiting process is gaining access to candidates with 
   the right skills. (Career Builder) 

 In the U.S., there are around 25,000 Recruiting and Staffing Agencies. (American Staffing Association) 

 Temporary employees make up about 2.1% of the U.S. workforce, which equals roughly 3.1 million people. 

 3.6 million Temporary Employees are Hired Every Year

 64% of Staffing Agencies Believe Remote-Jobs will be More Common Post-COVID-19

 There are About 25,000 Recruiting and Staffing Agencies in the U.S.

 Approximately 89% of US companies use staffing agencies to find executive-level talent.

Roles and Responsibilities of a Staffing Coordinator

Staffing coordinators have a diverse range of responsibilities that revolve around workforce management. One of their primary roles is to collaborate with hiring managers and HR departments to identify staffing needs. This involves understanding the organization’s goals and objectives, as well as the specific skills and qualifications required for each position.

Once the staffing needs are identified, the staffing coordinator takes charge of the recruitment process. They source and screen candidates, review resumes, conduct interviews, and perform background checks to ensure that only the most qualified individuals are considered for the job. This meticulous screening process ensures that the organization hires candidates who are a perfect fit for the available positions.

In addition to recruitment, staffing coordinators also handle the onboarding process. They facilitate the necessary paperwork, conduct orientation sessions, and ensure that new hires are seamlessly integrated into the organization. This includes coordinating training and development programs to enhance the skills and knowledge of employees, enabling them to excel in their roles.

Skills and Qualifications Required for a Staffing Coordinator

To excel in the role of a staffing coordinator, certain skills and qualifications are essential. First and foremost, strong organizational skills are a must. Staffing coordinators are responsible for managing multiple tasks simultaneously, such as scheduling interviews, conducting background checks, and coordinating training sessions. Without excellent organizational skills, they would struggle to keep up with the demands of the role.

Attention to detail is another crucial skill for staffing coordinators. They need to carefully review resumes, analyze candidate profiles, and ensure that all necessary documentation is in order. A small oversight in this role could lead to significant consequences, such as hiring the wrong candidate or failing to comply with legal requirements.

Communication skills are equally important for staffing coordinators. They need to effectively communicate with hiring managers, HR departments, and candidates throughout the recruitment process. Clear and concise communication ensures that everyone involved is on the same page, leading to smoother operations and successful hiring outcomes.

Importance of Staffing Coordinators in the Workplace

Staffing coordinators are the backbone of any successful organization. Their role is pivotal in ensuring that the workforce is optimized for maximum productivity and efficiency. By carefully screening candidates and matching their skills to the job requirements, staffing coordinators help organizations build a talented team capable of driving success.

Furthermore, staffing coordinators play a vital role in maintaining employee records and ensuring compliance with labor laws and regulations. They keep track of employee data, such as performance evaluations, attendance records, and training certifications. This information is crucial for making informed decisions about promotions, compensation, and employee development.

In addition to their administrative responsibilities, staffing coordinators also contribute to the overall employee experience. They ensure that new hires feel welcomed and supported during the onboarding process. By coordinating training and development programs, they help employees acquire the skills they need to grow in their careers. This focus on employee satisfaction and growth contributes to higher retention rates and a positive work environment.

Challenges Faced by Staffing Coordinators

Like any role, staffing coordinators face their fair share of challenges. One common challenge is the pressure to find qualified candidates within tight timelines. Organizations often have urgent staffing needs, and staffing coordinators need to work quickly and efficiently to identify suitable candidates.

Another challenge is the need to balance multiple priorities. Staffing coordinators are responsible for managing various tasks simultaneously, such as screening resumes, conducting interviews, and coordinating training sessions. Juggling these responsibilities can be demanding, requiring excellent time management and prioritization skills.

Furthermore, staffing coordinators may face challenges in attracting top talent. In a competitive job market, organizations need to offer attractive compensation packages and opportunities for growth to attract the best candidates. Staffing coordinators need to be creative and proactive in their recruitment strategies to ensure that the organization remains competitive.

How to Become a Staffing Coordinator

If you’re interested in becoming a staffing coordinator, there are several steps you can take to pursue this career path. A bachelor’s degree in human resources, business administration, or a related field is often preferred by employers. This educational background provides a solid foundation in areas such as recruitment, employee relations, and labor laws.

Gaining practical experience is also crucial. Consider internships or entry-level positions in HR departments or staffing agencies to gain exposure to the recruitment and workforce management processes. This hands-on experience will help you develop the necessary skills and knowledge to excel in a staffing coordinator role.

Additionally, obtaining professional certifications can enhance your credibility and marketability as a staffing coordinator. Industry-recognized certifications, such as the Society for Human Resource Management (SHRM) Certified Professional (SHRM-CP) or the HR Certification Institute (HRCI) Professional in Human Resources (PHR), demonstrate your commitment to the field and validate your expertise.

Tips for Excelling as a Staffing Coordinator

To excel as a staffing coordinator, it’s important to continuously hone your skills and stay updated on industry trends. Networking with professionals in the field can provide valuable insights and opportunities for growth. Attend industry conferences, join professional associations, and engage in online forums to connect with like-minded individuals and expand your knowledge.

Additionally, embrace technology and leverage it to streamline your processes. There are various tools and software available specifically designed for staffing coordinators. These tools can help automate tasks such as resume screening, interview scheduling, and applicant tracking, saving you time and improving efficiency.

Finally, always prioritize building strong relationships with hiring managers, HR departments, and candidates. Effective communication and collaboration are essential for successful hiring outcomes. By establishing trust and fostering positive relationships, you’ll be able to navigate challenges more effectively and achieve better results.

Tools and Software Used by Staffing Coordinators

Staffing coordinators have access to a wide range of tools and software that facilitate their daily tasks. Applicant tracking systems (ATS) are commonly used to manage the recruitment process. These systems enable staffing coordinators to track candidates, schedule interviews, and store candidate data in a centralized database.

Additionally, scheduling software is often employed to streamline the interview process. These tools automate the scheduling of interviews, eliminating the need for back-and-forth communication and saving time for both the staffing coordinator and the candidates.

Moreover, background check software is essential for verifying the accuracy of candidate information. These tools help staffing coordinators conduct thorough background checks efficiently, ensuring that the organization hires trustworthy individuals.

Salary and Career Prospects for Staffing Coordinators

The salary of a staffing coordinator can vary depending on factors such as location, industry, and years of experience. According to the Bureau of Labor Statistics, the median annual wage for human resources specialists, which includes staffing coordinators, was $63,490 as of May 2020. However, salaries can range from around $42,000 to over $100,000 per year, depending on various factors.

In terms of career prospects, the demand for staffing coordinators is expected to grow in the coming years. As organizations continue to prioritize talent acquisition and workforce optimization, the need for skilled staffing coordinators will remain high. With experience and additional certifications, staffing coordinators can progress to more senior roles, such as HR manager or talent acquisition specialist.


In conclusion, staffing coordinators play a critical role in ensuring that organizations have the right individuals in the right positions at the right time. Their responsibilities encompass various aspects of workforce management, from recruitment and onboarding to performance tracking and compliance. By leveraging their exceptional organizational skills, attention to detail, and ability to multitask, staffing coordinators contribute to the success of the organization and foster a positive employee experience. If you are considering a career as a staffing coordinator, acquiring the necessary skills, gaining practical experience, and staying updated on industry trends will help you excel in this rewarding field.