Everyone wants to increase the efficiency of their business, but not everyone knows the secret. Knowing the purpose of organizing in management will help you run your business effectively and efficiently.
The purpose of organizing in management is to adapt the organizational conditions to implement the plan effectively. Organizing involves the development of the organizational structure and allocation of human resources, as well as the delegation of authority and departmentalization of jobs to ensure the achievement of objectives.
Organizing in management is not only significant in the achievement of organizational goals but also facilitates the growth and diversification of business. To help you understand more, let’s discuss the purpose of organizing in management in detail.
Table of Contents
Explanation of the purpose of organizing in management
Managers need to build an organizational structure that helps employees work together to attain organizational goals efficiently.
The purpose of organizing in management is to construct a formal system of rules and steps where personnel can perform better and more efficiently. The system-building requires adapting the organizational conditions in the organization according to the business plan.
Adapting the organizational conditions (System-Building)
The system must fulfill these main rules:
- Classifying tasks necessary to accomplish goals; goals that were set in the planning phase.
- Assigning every team to a manager, an authoritative figure, to supervise them.
- Building coordination in the organizational structure, horizontally and vertically, among the teams and a managerial hierarchy
The purpose of organizing in management is to establish a transparent working environment so that employees know:
- What to do
- Who needs to do the task
- Who is accountable for outcomes
Organizing removes the obstacles caused by the confusion that hinders employees’ performance. Also, it gives confidence to workers and ensures certainty in the work process.
As result, creating an environment that pushes people towards achieving desired goals, will increases efficiency.
Managers make many decisions to create a smooth working line to achieve planned goals. They have to adapt the organizational conditions according to changes in the plan and market.
Also, organizational needs are different for a startup business and a multinational organization. A small startup company thrives in a flat organizational structure with little or no middle management. On the contrary, large businesses heavily depend upon rules and procedures. They have multiple layers of middle management with a managerial hierarchy.
Organizing also increases morale and positivity. It focuses on whether employees need to learn new skills or invest in new software.
Managers can shape the elements of an organization to optimize the efficiency of work. But the question is, how is it possible? The answer is organizing activities.
How to adapt the organizational conditions (Organizing Activities)
The organizing process adjusts organizational conditions using the different organizing activities
Organizing activities refer to the tasks and functions performed by the organizing process to reach the best coordination of the organization’s resources that serve to efficiently achieve the goals of the organization
Three primary activities of organizing achieve this maximization of efficiency and flow of information:
- Division of labor
- Departmentalization
- Delegation
Division of labor:
In direct terms, division means dividing up tasks among various people. One person is responsible for one task, and the other is responsible for another. Also, one person may be assigned a set of tasks, and vice versa, This is based on the ease and difficulty of the task.
Eventually, the division leads to specialization, which becomes the reason for increased organizational efficiency and quality. It is especially beneficial in mass production, where a given job is broken down into numerous tasks and assigned to different people.
Division of labor is a primary function of organizing in management and increases productivity. Consequently, the product produced is cheaper. It makes the task quicker and more efficient, increasing the number of goods delivered.
Departmentalization:
It is a way of grouping employees and activities into different departments according to the specialization of people. Certainly, departmentalization can happen following the market, geography, function, or product.
An organization is divided into departments to perform similar activities like sales, production, etc. So, specialized activities make it convenient to attain organizational goals.
Departmentalization helps in:
- Maintain the control
- Simplify the process and operations
Delegation:
Delegation means giving someone authority on your behalf and holding them responsible for the results. Because, one manager cannot manage everything alone, and if he tries, it won’t be a success.
Delegation helps in:
- Saving time
- Developing teams
- Managing larger teams
- Better performing
Organizing as a management function
Organizing is the second function of management; planning is the first one. Organizing involves the synchronization of physical, financial, human resources, and production.
All these resources are vital for achieving results. Therefore, organizing as a management function is to coordinate efforts to attain planned goals.
Organizing is a function that managers use to design, structure, and arrange the elements of an organization’s internal environment, which facilitates the achievement of organizational objectives. As a result, it creates the framework necessary to reach a company’s goals.
Furthermore, organizing defines roles, job positions, and coordination between authority and responsibility.
Importance of the organizing in management
Among plenty of benefits of organizing, here are a few listed below:
Resource Optimization
The purpose of organizing is to ensure a productive role-job-fit for every business member. It is beneficial in avoiding delays and confusion. Thus, it avoids overlapping efforts and duplication of work.
Efficient Administration
Organizing brings various departments together by grouping them according to similar activities. It also creates harmony in work and coordination between departments, leading to the unification of effort.
Specialization
The division of labor is the primary function of organizing, categorizing employees, and subdividing them according to tasks.
When people focus on a specific job for a long period of time, they become specialists in it, in other words, they master it. Things will be done more efficiently. Because specialization raises the level of business quality…
As a result, maximum work is done in minimum time, guaranteeing the quality of the products.
Promotes Effective Communication
Organizing establishes an organizational structure that creates effective communication and coordination among different business departments. It also specifies the best mode and channel of communication between various members.
Creates Transparency
The tasks and activities performed by every employee are clearly stated on a written document known as a job description. It says what needs to be done in a particular job. Organizing in management clarifies the authority-responsibility relationship among employees. Hence, it brings transparency to the business.
As a result, transparency in power automatically aids in increased mental satisfaction. Therefore, creating a sense of security is very potent for job satisfaction.
Expansion and Growth
With the optimal utilization of resources and division of labor among taskforces, management can multiply its activities and strengths by organizing.
Therefore, businesses will get more opportunities for growth and expansion in a planned manner. With increased commercial activity, an organization can launch a new brand line.
Development of personnel
Organizing promotes creativity in executives. As the delegation of authority decreases their workload, they get time to recognize new methods to accomplish the task. It also allows them to discover new areas for their development and growth.
Conclusion
The purpose of organizing in management is to bring order out of disorder in an organization.
The purpose of organizing in management is to adapt the organizational conditions to implement the plan effectively. Organizing involves the development of the organizational structure and allocation of human resources, as well as the delegation of authority and departmentalization of jobs to ensure the achievement of objectives.
Additionally, managers need to build an organizational structure that helps employees work together to attain organizational goals. Also, it gives confidence to workers and ensures certainty in the work process.
Rule: Every planning phase must be followed by the organizing phase. Because the organizing process will adapt the organization in the perfect way to implement the business plan. Without organizing, it is impossible to fulfill your desired organizational goals.
